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    Permit to Work

    Manage permits to work in a streamlined, controlled and transparent way

    Permits to work authorise people and teams to carry out specific high-risk activities.  By ensuring that all safety measures are in place before work commences, they improve the safety of workers, the protection of the environment and the prevention of accidents or incidents. Many organisations deal with complex and often manual permits to work applications, including: hot work permits, confined space permits, electrical work permits, lockout-tagout permit, excavation permits and work-at-height permits.

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    Key challenges we solve

    Without an adequate permit management system, managing permits to work can be challenging due to several potential issues:

    Compliance

    Ensuring that all work activities requiring permits are in full compliance with safety regulations can be a complex task.

    Verifying the qualifications of individuals responsible for authorising and supervising the work can be a concern.

    Delays in the issuance of permits can impact work schedules and productivity, while issuing permits too quickly may compromise safety.

    Effective communication between different teams and departments is essential to ensure that everyone is aware of the permits in place.

    Proper record-keeping and documentation of permits, including revisions and close-out, is essential for auditing and accountability.

    In environments with numerous concurrent work activities, managing a high volume of permits can be overwhelming.

    Implementing and managing digital permit systems and integrating them with other safety management systems can be complex.

    Ensuring that permit procedures are consistently applied across various departments, sites, and teams can be difficult.

    Ensuring that workers follow the permit's safety requirements and do not take shortcuts is a constant challenge.

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    Successfully managing permits to work involves addressing these challenges with a combination of technology, policies and trained personnel to ensure safety, security, and compliance while minimising disruptions to regular operations.

    Octopass addresses all these challenges and more!

    Key Octopass features for permit to work management

    Different types of permits and passes.
    • You can configure all types of permits to work in one central place, making them specific to the actual activity taking place. Mandatory documentation uploads can be set to ensure proper auditing and accountability is captured.
    • You can also group different types of permits to work so that certain contracting entities only have visibility to ones they are allowed to request.
    Rich application scoring.
    • Set up eligibility criteria and response-based scoring to quickly process permit to work applications.
    • Configure differently depending on the type of permit to work.
    • Scoring can help manage high levels of permit to work requests and reduce the risk of permits overload.
    Complete peace of mind.
    • Governance and compliance is standard, along with full auditing and the necessary tools for managing change. You will be able to know exactly when and what permits to work were issued and who was involved in the authorisation chain.
    • Data security is a priority for us. We are GDPR compliant, and we hold the Cyber Essentials Plus certificate.
    • We provide round-the-clock support through our 24/7 helpdesk, ensuring you receive timely assistance whenever you need it.
    Different types of permits and passes.
    • You can configure all types of permits to work in one central place, making them specific to the actual activity taking place. Mandatory documentation uploads can be set to ensure proper auditing and accountability is captured.
    • You can also group different types of permits to work so that certain contracting entities only have visibility to ones they are allowed to request.
    Rich application scoring.
    • Set up eligibility criteria and response-based scoring to quickly process permit to work applications.
    • Configure differently depending on the type of permit to work.
    • Scoring can help manage high levels of permit to work requests and reduce the risk of permits overload.
    Complete peace of mind.
    • Governance and compliance is standard, along with full auditing and the necessary tools for managing change. You will be able to know exactly when and what permits to work were issued and who was involved in the authorisation chain.
    • Data security is a priority for us. We are GDPR compliant, and we hold the Cyber Essentials Plus certificate.
    • We provide round-the-clock support through our 24/7 helpdesk, ensuring you receive timely assistance whenever you need it.

    Simplify Permit and Pass Management All in One Place

    Permit to Work
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    How can we help?

    We are your dedicated ally in efficient permit management solutions. Get in touch to discuss your challenges and requirements.

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