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    Manage parking in a fair, manageable and sustainable way

    Parking permits are issued by authorities, property managers, or institutions to individuals, allowing them the exclusive right to park in designated areas or parking spaces. These permits are typically used to regulate and manage parking in specific locations, such as residential neighbourhoods, university campuses, workplaces, or public parking facilities. The main purposes of parking permits are to control access, manage parking demand (on what is often a scarce resource), enhance security, promote order and organisation and often generate revenue. 

    Octopass enables organisations to easily manage numerous types of parking permits, including staff permits, Blue Badge permits, visitor permits, contractor permits, and more. We can also create bespoke modules to your organisation’s specific requirements.

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    Key challenges we solve

    Without an effective permit system, managing parking permits can be a complex task and it comes with various challenges:

    Limited Space

    A limited number of parking spaces relative to the demand for permits can lead to congestion and difficulties in finding available spots.

    Distributing parking permits among applicants, whether it's in a residential area, on a university campus, or in a workplace requires a transparent and fair allocation process.

    Ensuring that only authorised permit holders use designated parking spaces can be challenging, and effective enforcement measures are essential to prevent misuse.

    The issuance of counterfeit permits or fraudulent applications can undermine the system's integrity and create additional management difficulties.

    Implementing and managing digital permit systems and integrating them with access control technology can be complex and require ongoing maintenance.

    Managing permit renewals, tracking expiration dates, and communicating with permit holders to ensure timely renewals can be a time-consuming process.

    Ensuring that parking facilities are accessible and compliant with disability regulations is essential.

    Handling inquiries, complaints, and disputes from permit holders and residents requires effective customer service and conflict resolution.

    Safeguarding personal and vehicle information collected for permit management to protect privacy and prevent data breaches is crucial.

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    Effective management of parking permits requires a well-defined policy, efficient technology, and responsive customer support. Addressing these challenges helps ensure that the permit system operates smoothly and meets the needs of both permit holders and the organisation managing the parking.

    Octopass addresses all these challenges and more!

    Key Octopass features for Parking management

    Customisable permit application forms
    • Configure location, task, and/or duration specific permit types, such as annual permits, day passes, or bespoke.
    • This information can be further verified as part of the application approval process, helping you to only approve valid applications.
    • Flexibility is built-in with the ability to manage things differently depending on factors such as location, vehicle type, and required access times.
    Administration
    • Configure forms, questionnaires, limits, and approval workflow according to your priorities. Eg. set up different first level approvers for certain types of permits whilst auto-approving others that are capped to a configured number for each location.
    • Manage parking demand by only allocating permits to those who meet eligibility criteria and scoring.
    • Visualise active permits in real-time and rapidly respond to any emergency situation by revoking or disabling permits.
    Open Integration
    • Off-the-shelf integrations with access control and enforcement systems to enable rapid deployment using existing solutions and/or infrastructure.
    • Open APIs also enable bespoke integrations with any type of access control system such as ANPR and barriers.
    • Ability to import and/or export data which may be required as part of the access control workflow.
    Customisable permit application forms
    • Configure location, task, and/or duration specific permit types, such as annual permits, day passes, or bespoke.
    • This information can be further verified as part of the application approval process, helping you to only approve valid applications.
    • Flexibility is built-in with the ability to manage things differently depending on factors such as location, vehicle type, and required access times.
    Administration
    • Configure forms, questionnaires, limits, and approval workflow according to your priorities. Eg. set up different first level approvers for certain types of permits whilst auto-approving others that are capped to a configured number for each location.
    • Manage parking demand by only allocating permits to those who meet eligibility criteria and scoring.
    • Visualise active permits in real-time and rapidly respond to any emergency situation by revoking or disabling permits.
    Open Integration
    • Off-the-shelf integrations with access control and enforcement systems to enable rapid deployment using existing solutions and/or infrastructure.
    • Open APIs also enable bespoke integrations with any type of access control system such as ANPR and barriers.
    • Ability to import and/or export data which may be required as part of the access control workflow.
    How can we help?

    We are your dedicated ally in efficient permit management solutions. Get in touch to discuss your challenges and requirements.

    Contact us

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